Kivu Choice Ltd is offering an exciting professional career opportunity for qualified candidates through its latest recruitment for the position of Executive Assistant to the Managing Director in Rwanda. This role is ideal for highly organized, detail-oriented, and proactive professionals who have strong administrative, communication, and executive support skills.
As one of Rwanda’s fastest-growing agribusiness and aquaculture companies, Kivu Choice Ltd plays a major role in food production, job creation, and sustainable business growth. If you are searching for a high-level administrative role with leadership exposure and long-term career growth, this Executive Assistant opportunity is an excellent option.
About Kivu Choice Ltd
Kivu Choice Ltd is a rapidly expanding aquaculture company in Rwanda focused on producing fresh, affordable fish protein for the local and regional market. The company has developed vertically integrated operations including hatchery production, fish farming, logistics, sales, and nationwide distribution. Its long-term vision is to become one of Africa’s largest and most sustainable protein producers.
The company employs hundreds of people and continues to grow its presence across Rwanda, including operations in Kigali, Nyamasheke, and other strategic locations. Kivu Choice is recognized for innovation, operational excellence, and strong leadership development.
Working with Kivu Choice Ltd gives professionals the chance to join a modern, fast-moving company with strong expansion plans.
Job Overview: Executive Assistant to the Managing Director
Kivu Choice Ltd is recruiting an Executive Assistant to the Managing Director to provide direct high-level support to the Managing Director and executive leadership team.
This role is responsible for managing schedules, coordinating meetings, handling confidential communications, preparing reports, organizing travel, and ensuring smooth executive office operations.
The Executive Assistant plays a critical role in helping leadership remain organized, efficient, and focused on strategic priorities.
Key Responsibilities
At Kivu Choice Ltd, the Executive Assistant to the Managing Director will be responsible for:
1. Executive Calendar Management
- Manage the Managing Director’s daily schedule
- Coordinate meetings, appointments, and events
- Prioritize urgent and strategic engagements
2. Communication Management
- Draft emails, letters, and internal communications
- Handle confidential correspondence professionally
- Serve as liaison between the Managing Director and stakeholders
3. Meeting Coordination
- Prepare agendas and briefing materials
- Take minutes during meetings
- Track action points and follow-up tasks
4. Travel and Logistics Support
- Arrange transport, accommodation, and travel schedules
- Coordinate local and international travel plans
- Ensure timely documentation and itineraries
5. Reporting and Documentation
- Prepare presentations and executive reports
- Maintain organized filing systems
- Manage confidential records securely
6. Office Coordination
- Support executive office administration
- Coordinate with departments on deadlines and priorities
- Improve workflow efficiency across management processes
These duties require professionalism, discretion, and strong organizational skills.
Required Qualifications
To qualify for this position at Kivu Choice Ltd, candidates are generally expected to have:
-
Bachelor’s degree in:
- Business Administration
- Management
- Secretarial Studies
- Public Administration
- Communications
- Related fields
Professional certification in administration or office management can be an added advantage.
Required Experience
Applicants should ideally demonstrate:
- Experience working as Executive Assistant, Personal Assistant, Office Manager, or Administrative Officer
- Experience supporting senior leadership or directors
- Strong knowledge of office coordination and scheduling systems
- Experience in fast-paced private sector environments is an advantage
Key Skills and Competencies
To succeed in this role at Kivu Choice Ltd, candidates should possess:
- Excellent communication skills
- Strong written and verbal English skills
- High level of confidentiality and professionalism
- Time management and multitasking ability
- Advanced organizational skills
- Strong computer literacy (Word, Excel, PowerPoint, Outlook)
- Ability to work under pressure and meet deadlines
These competencies are essential in executive-level support roles.
Work Location and Environment
The position is likely based in Kigali, Rwanda, where Kivu Choice has corporate and operational offices. The company headquarters presence in Kigali has been publicly referenced.
Employees should expect:
- Professional corporate office environment
- Fast-paced executive schedules
- Interaction with senior leaders and departments
- High standards of professionalism and responsiveness
Why You Should Apply
Joining Kivu Choice Ltd offers several important benefits:
1. Leadership Exposure
Work directly with the Managing Director and senior executives.
2. Strong Career Growth
Build experience in executive administration and strategic operations.
3. Expanding Company
Join one of Rwanda’s fast-growing agribusiness firms.
4. Valuable Professional Network
Interact with managers, investors, and strategic partners.
5. Competitive Experience
Gain skills highly valued in both local and international organizations.
Step-by-Step Guide on How to Apply
To apply successfully for the Executive Assistant to the Managing Director position at Kivu Choice Ltd, follow these steps:
Step 1: Prepare Required Documents
Ensure you have:
- Updated professional CV
- Cover letter
- Academic certificates
- National ID or passport copy
- Professional references
Step 2: Tailor Your Application
Highlight:
- Experience supporting executives
- Strong scheduling and communication skills
- Ability to manage confidential tasks
- Results achieved in previous administrative roles
Step 3: Submit Your Application
Send your application through the official recruitment channel listed in the vacancy notice. Kivu Choice has previously used official recruitment email channels for hiring.
Step 4: Review Before Submission
Before sending:
- Check spelling and grammar
- Ensure all attachments are included
- Confirm your contact details are correct
Step 5: Apply Early
Early applications often receive quicker review attention.
Application Deadline
All applications must be submitted before 14 May 2026. Late applications may not be considered.
Tips to Increase Your Chances of Selection
To stand out among applicants:
- Demonstrate previous executive support experience
- Show strong communication and presentation ability
- Highlight confidentiality and discretion
- Mention proficiency in office software tools
- Present a clean and professional CV
Important Notice About Recruitment
Kivu Choice Ltd does not charge recruitment fees. Applicants should avoid paying money to any individual claiming to secure employment opportunities.
Always apply through official company recruitment channels.
Final Thoughts
Kivu Choice Ltd provides an outstanding career opportunity for ambitious professionals through the Executive Assistant to the Managing Director position. This role is ideal for candidates who want to work closely with senior leadership, build executive-level experience, and grow within a dynamic private company.
With leadership exposure, strong growth potential, and valuable business experience, this vacancy is highly attractive for skilled administrative professionals.
If you meet the requirements, prepare your application carefully and submit it before the deadline.